Modernizing office spaces for the future of work

Hot desking. Co-working. Coffee badging. The world of business is evolving, and so are workspaces.

As organizations continue to adapt to hybrid work models, emerging technologies, and evolving employee expectations, the ability to create and maintain managed rooms and modern office spaces is becoming more paramount. Why?

Because having flexible, technology-enabled environments can help facilitate collaboration, productivity, and employee well-being — and even play a key role in attracting and retaining talent.

managed rooms

To illustrate this, a recent study* published by the U.S. Career Institute^® found that:

41% of employees want to work a hybrid schedule vs. 5% who want to work in the office full time
Nearly two-thirds of employees said that remote work is the most important aspect of a job, ranking even higher than salary
79% of managers felt their teams were more productive when working remotely
By 2025, up to 36.2 million Americans will be working remotely

ODP Business Solutions Workspace Interiors^® can help you update your office space for hybrid working, videoconferencing, digital collaboration, and more. By thoughtfully implementing updates, your organization can create workspaces that meet current needs and are adaptable to future changes in work patterns and technology. The first step? Understanding your workspaces.

managed rooms

Watch this space

When it comes to modernizing an office, managed rooms can play a vital role in helping your organization stay on the leading edge, but there are additional spaces you can update, create, and equip with the latest technology, commercial-grade furniture, and even breakroom supplies. Here are spaces to consider:

Managed rooms

These modern meeting spaces are fully equipped and can include support for booking, technical assistance, and maintenance.

Flexible spaces

These spaces are specifically designed to accommodate employees who split their time between remote and office work.

Huddle spaces

These smaller videoconferencing zones can be ideal for holding informal meetings.

Interactive workspaces

These areas can help enable digital collaboration through interactive whiteboards, touch-screen displays, and more.

Social spaces

These open-plan areas can include coffee bars, kitchen spaces, and areas with comfortable lounge seating. Great for impromptu or casual meetings.

Team zones

These project rooms support group work with mobile furniture and writable walls/surfaces.

Outdoor spaces

By providing natural light, fresh air, and a change of scenery, outdoor areas can be a pleasant destination for employees to work, collaborate, and hold meetings — as well as take breaks and host team events.

Connect to the leading edge

Once you’ve identified which space(s) in your office you’d like to create or update, it can be helpful to put a checklist together that outlines possible technology solutions for your consideration. ODP Business Solutions offers tech bundles for managed rooms of every size (as well as other spaces), with solutions from top brands such as Microsoft, Logitech, Android™, HP, Lenovo^®, and LG^® that include:

Wireless video/audio extenders
Touch controllers
Headsets and earbuds
Video bars and webcams
Monitors

Wall mounts
Speakerphones
USB pro switches
Schedulers
And much more

Did you know?

As part of our managed room/videoconferencing room solutions, we also offer a comprehensive range of services, including Collabtech on-site install/training/30-day post support, 3-year Microsoft Teams Room (MTR) Pro Management and virtual support, and room-ready pro staging service.

managed rooms

Furnish for the future

Transforming your office into a contemporary work environment extends beyond having the latest monitors and earbuds. Furniture can play an important role as well. Count on us for a variety of options that can be configured for the specific needs and preferences of your workplace, including:

Furniture with concealed wire management, easy accessibility to technology with power/data modules, and media integration
Mobile furniture (e.g., tables and seating with casters) that makes the reconfigurability of any space effortless to support flexible landscapes
Mobile carts that offer flexibility to move technology where needed at a moment’s notice
Versatile workspace pods that can be relocated (should floor plans change); these can be configured for everything from focused work to turnkey conferences
And much more!

In addition, ODP Business Solutions Workspace Interiors has experienced designers who can help you plan and create a solution for your managed rooms and overall office environment — drawing on our comprehensive selection of furniture for your office and more. We can even install your new furniture, so you can stay focused on getting business done.

Don’t forget the snacks

One thing that may never change in the workplace? Helping employees stay energized and refreshed throughout the workday. Consider updating the coffee machine in your breakroom to brew up the latest blends, having fresh snacks on hand in your collaboration spaces, and keeping water at the ready in your managed rooms.

And speaking of water ...

You can even help take your brand to the next level with custom prints and logos on water bottles, coasters, and mugs in your breakroom and collaboration spaces — plus pens, notepads, and more throughout your entire modern workspace — all with Print, Promo, and Apparel services from ODP Business Solutions.

Look to the future with ODP Business Solutions

Updating, creating, and maintaining managed rooms and modern workspaces doesn’t happen overnight — and you don’t have to go it alone. ODP Business Solutions will be in your corner with solutions, services, and support you can count on — now and in the future.

*Source: 50 Eye-Opening Remote Work Statistics for 2024, U.S. Career Institute: https://www.uscareerinstitute.edu/blog/50-eye-opening-remote-work-statistics-for-2024